Employee Expense Management Module

Ensures accuracy of their receipts to enable quick reimbursement where they can manually enter or scan their receipts – they also need to know where their expense approval has gone once submitted and when they can expect a check to be cut. Our expenses module guarantees all those aspects.

Managers are alerted when an expense needs to be reviewed and approved.
They have an Approvals screen that ties in with any orders they might also need to approve.
It allows them to stay on top of outstanding approvals and ensures employee satisfaction with the management of the process.

Accounts want to ensure that all expense submissions are coded correctly and that only line manager ‘approved’ expenses get put forward for reimbursement – so we have a two stage approvals process: the employees’ direct manager (or designated alternative) is the person for front line approving all that employees expenses.

Once approved, the expense request gets forwarded to the responsible department for reimbursement, who then confirms it’s been received and processed. We can also take an automatic data feed from the corporate AP system to write back the check number and expected payment date so the original employee is kept informed.

Whilst all this is going on, the correct cost centers are debited and the correct audits are being monitored.

Both employee, manager and the accounts department can stay on top of every step by running various management reports.