Pros and Cons of Partial eProcurement Adoption

By Katalin Brennan

Eyvo is often approached by prospective leads with questions about single function deployment like RFX or Expense Management.  While it is possible with our eBuyerAssist solution, the discussions generally lead to extended explanation of the advantages gained and lost with a partial implementation… and almost always prompts further thinking about strategic implications.  Below I captured the most frequently discussed questions about partial implementation.

 

Illustration of integration levels

Pros and Cons of Partial eProcurement Adoption

The below table represents aspects to consider when choosing between the implementation types above.  While the values indicated in the table are based on our experience, please keep in mind that your company is not like any other so the values may differ.  We encourage you to evaluate you own situation based on this table and come to a conclusion as to which type of implementation is best.

 

Single Partial Full
Purchasing Integration none partial full
Vendor Integration none partial full
Vendor Communication limited limited full
Corporate Communication manual automated automated
Process Automation limited medium full
Process Efficiency limited medium full
Deployment Time short medium lengthy
Money Investment medium medium substantial
Time Investment low medium high

 

Top 3 Advantages of partial implementation

  1. Fix immediate need
  2. Less expensive – you are buying less so paying less
  3. Less operation disruption – implementing fewer new things will almost always will entail less training time, system downtime, higher learning curve

 

Top 3 Disadvantages of partial implementation

  1. May not fit overall strategy – technological, operational, organizational
  2. May not solve efficiency – gains of efficiency may be offset by an unintegrated process or system
  3. Leaves visibility gaps – lack of automation and access leaves others out of the loop or creates added communication from the purchasing department to others

 

Weigh them for decision

Based on my varied industry experience, implementing a single function you pick from the Eyvo capabilities (like quote generation, expense management) will not be a good the return on your investment unless that function is your core business activity.  Single functions do not support collaboration and growth like a wholly integrated eProcurement solution.

 

Eyvo can help you either way

Eyvo is unique in that our eprocurement solution comes in many configurations and optional modules.  Being able to help companies large and small, stable and growing, gives the flexibility to each organization to select the most suitable combination that fits their current needs without worrying about long-term consequences.  So start small or go all in, Eyvo will accommodate just about any need.

You can read our customer reviews on our website and Capterra.

Contact Us to learn more at [email protected] or 888.237.9801

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