Amazingly many companies do not have a process that closes off their procurement function on a transaction basis – why is this?
The originating requester only cares about getting what he needs and doesn’t necessarily follow through on any invoice questions that AP might have – meaning that there could be a disconnect between what was ordered and what was eventually paid for.
Similarly, the buying team only want to know that the vendor received the order, understood it and executed it by the agreed time.
Accounts want to ensure that the invoice is approved and paid.
Traditionally there is no oversight on the whole transactional process; without a system in place, there is no “single entity” overlooking the end-to-end process, that changes with our Invoice Matching Module.
It’s simple – you should only pay for what you are happy with.
Our invoice matching process doesn’t just talk to the PO module, it also interfaces with the full GR suite to ensure that you are not paying for something you didn’t receive or that was broken and that you didn’t accept.
Our GR process monitors all of that and relays the information to the AP system when it comes time to pay the vendor.
The end result is accurate data that can then be fed into your accounts software for the vendor’s check run.
A 4-way match is only possible when eBA has access to payment data from your AP system otherwise its naturally a 3-way match.
Contact Us today and find out how we can take your company’s transactions to the next level. We will build a personal solution that best meets your needs – We look forward to hearing from you.