Supplier Punch Out – What is it ?
Its one of the most important tools in the purchasing managers arsenal – It allows you to use an up to date and accurate list of all your suppliers catalog items.
Effectively you contact the supplier – tell them you have a new eProcurement system that you want to use to ‘punchout’ to their catalog. They will contractually set you up and provide you (normally a sub-set of) their entire catalog at your agreed negotiated prices. So when you need to place an order with that supplier – you go through the normal order placement process with eBA but you effectively choose the items direct from the suppliers web site from within the eBA framework – effectively never leaving eBA – so your Approvals process is still fully intact.
In eBuyerAssist’s you create your order by adding line items to you order in one of 4 ways,
- Manually Entering the text – For one-off or ad-hoc items
- Selecting Items from your internally maintained catalog – this is the method you would use for items you repeatedly order – its an internally maintained list of approved items that you allow your users to select from – all category based.
- Uploading items from an external source e.g. from Excel – perhaps you already have a structured list of items you wish to order e.g. from your MRP or Project system – just upload them and hit Order to place the order with the vendor(s)
- Punching out to the external suppliers web site – allows you to leave our environment (without really leaving it) – We support both Level 1 Punchout and Level 2 Punchout – not sure what the difference is ? That is why we are here – Contact us and we’ll explain !
Punch out process in brief
In essence its fairly simple : A suppliers catalog that has been enhanced for this online-buying process is known as a Punch-Out catalog. The buyer leaves (i.e. “punches out” from) eBuyerAssist and goes to the supplier’s Web-based catalog to locate and select products. Our system transparently maintains connection with the suppliers web site so that relevant information about the transaction is delivered back to the buyer’s internal purchase requisition.
Approval workflow and the issuing of purchase orders are then completed within the eBuyerAssist framework in the normal way.
Its very impressive when you see it running and we support the two most widely used XML based protocols of cXML and xCBL.
Contact us and ask for a demo of the eBuyerAssist’s punchout ability today !
Please download our Punchout XML Files here to configure your vendor side.